Board meeting minutes
Clover Public Library District Minutes Stated Meeting May 20, 2015
The meeting was called to order by President Nancy Swanson at 7 p.m. Present were board members Vera
Fornander, Dale Lanning, Cheyanna Losey, Nancy Swanson, Carol VanDeWalle, Head Librarian Rene Bramlett,
and Treasurer Barb Lutrell. Absent were board members Pam Eiker and Deborah Kelly.
The minutes from the April 15, 2015 meeting were read by Cheyanna. A number of corrections for clarification and
typos were noted. The minutes will be corrected and approved at the next meeting, June 17, 2015.
Barb presented the report with corrections to statement 5/1/15 – 5/18/15 ending balance is $31,120.12. A motion
was made by Vera and seconded by Carol to accept the report as presented. Motion carried.
* Taxes in Knox County. Taxes collected were almost double from the year before. An investigation is being done
by the county. If the incorrect amount was collected in the next year the library will receive less the extra amount
collected. Dale will continue to work with the county and report back to the Board.
* 2015 – 2016 budget. Working budget was presented by Dale and Barb. A motion was made by Vera and
seconded by Carol. Motion carried. This budget will hang for thirty days until the public meeting on June 17, 2015.
Dale will present this working budget to attorney Phil Lenzini for consultation and report back to the Board.
Rene presented the report. A motion was made by Carol and seconded by Dale to accept the report as presented.
* Summer reading program. The program begins on June 1 and end on July 31 with a presentation by Wildlife
Prairie Park at 2 p.m. Donations have been received from businesses in the AlWood Community.
* Non-resident card fee. A motion was made to set the fee at $101.79 by Dale and seconded by Carol. Motion
* Prevailing wage resolution. This will be published in the Galva News and kept on file at the library. Motion made
by Vera and seconded by Dale to approve this resolution. Motion carried.
* Change of hours. Effective June 1, 2015. Monday, Wednesday, Thursday 9 a.m. – 8 p.m. Tuesday 12 p.m. – 8 p.
m. Friday 9 a.m. – 5 p.m. Saturday 9 a.m. – 12 p.m. New bookmarks
have been made. Sign is posted on the front door. Advertisement placed in New Windsor Advertiser.
* New sign. Ron Carlson has been hired to install.
* Programs for adults. ERead training was held May 5, 2015 and was attended by nine people. Another program
will be held on August 11th. A genealogy club has been started from the class offered in April. A program will be
held on June 16th by Jim and Dianne Andrews. Discussion was held regarding how to encourage community
* Butterfly Garden. The garden is planted and growing. A daisy was planted in honor of the Daisy Troop who
helped plant the garden.
* 50th Anniversary Celebration. Students from the high school have scanned the old pictures to be posted on the
Facebook page in anticipation for the 50th Anniversary Celebration. July 18th 10:30 a.m. – 11:30 a.m. during the
Woodhull Fun Fest an open house will be held to recognize past staff, Board members and WCTU members.
Joanne Carlson will be presented a gift. Shannon McNally and Adam Peterson will be on site to sell and autograph
their books. George Olson has been contacted to do the same. Ron Pettit prints will be for sale. Event will be
publicized in the New Windsor Advertiser and with a flyer handed out at the 5k run at the Fun Fest.
* Lighting in the center of the library. Ron Carlson has been hired.
* Windows and beams. These will be cleaned after the lighting is updated.
* Changing tables. Ron Carlson has been hired to install.
* Facebook and website. Information is being posted on these sites to increase community awareness of the events
scheduled at the library.
* Personnel. Discussion was held regarding restructuring staff to provide for more programing and technology
needs. Discussion was held about implementing an annual performance review process for all staff. These
discussions will be continued at the next meeting.
* Maker Culture. Kitty Holt contact Board President about a national program that supports the creation of
programing. Members are encouraged to read the article for discussion next meeting.
* The next meeting will be June 17, 2015 at 7 p.m. Budget meeting will be at 6:45 p.m. This meeting will be
publicized in the Galva News.
The meeting was adjourned at 8:45 p.m. with a motion from Dale and seconded by Carol.
Cheyanna L. Losey
Clover Public Library District Monthly Meeting April 15, 2015
President Nancy Swanson called the meeting to order at 7 p.m.
Present were current board members Nancy Swanson, Dale Lanning, Vera Fornander, and
Carol VanDeWalle, outgoing member Joanne Carlson, Head Librarian Rene Bramlett, and
Treasurer Barb Lutrell. Also attending were newly elected members Pam Eiker and Deborah Kelly. Absent were
board members Cheyanna Losey and outgoing member Melanie Teel.
Oath of Office
Nancy welcomed newly elected members Pam Eiker and Deborah Kelly. Nancy Swanson, Carol VanDeWalle, Pam
Eiker and Deb Kelly were sworn in to their new term.
Terms expire 2021.
Election of Officers
Slate of Officers was presented as follows:
President Nancy Swanson Vice-President Vera Fornander
Treasurer Dale Lanning Secretary Cheyanna Losey
Carol VanDeWalle moved to approve the slate of officers and it was seconded by Pam Eiker. Roll call vote was
taken. Motion passed.
The minutes from the March 18, 2015 meeting were read. A motion was made by Carol VanDeWalle and seconded
by Dale Lanning to accept the minutes as read. Motion carried.
Barb Lutrell presented the reports. She explained each of the reports to new members.
Barb noted the correction on page 1 of the 3/1/15-3/31/15 checking account report.
Ending balance should read $36,572.74 and as same for the beginning balance for the 4/1/15-4/14/15 checking
account report. A motion was made by Dale Lanning and seconded by Carol VanDeWalle to accept the reports as
corrected. Motion carried. Rene, Barb and Dale will meet to start budget work for 2015-2016. It was noted that the
fiscal year runs from July 1 to June 30.
Rene Bramlett presented the report. A motion was made by Pam Eiker and seconded by Deb Kelly to accept the
report as presented. Motion carried. The eRead training will be held May 5, 2015, at 9 am. The Organizations at
Alpha and Woodhull sheet was revised. The Miles Sturgeon American Legion Auxiliary meets the 2nd Tuesday of
• Change of hours New hours will begin June 1, 2015. Rene will post in the New Windsor Advertiser.
• New sign. The new has not been installed yet. Ron Carlson and Swede Swanson will put the sign up.
• Programs for adults If members have ideas for upcoming programs, they are encouraged to contact the
committee. It was suggested that Jim and Diane Andrews be contacted for a presentation of their trip Africa. Board
members are encouraged to attend presentations if possible.
• Butterfly Garden Carol reported that the garden area has been tilled. The IDNR has milkweed seeds and other
plants available. Carol will be working with a local Daisy Troop to plant the garden. Besides attracting butterflies,
the garden will also be helpful to bees.
• 50th Anniversary Celebration – The celebration will take place during the Woodhull Fun Fest, July 18th, 2015.
Joanne Carlson will be honored for her 50 years of service.
Former board members will be invited. Ron Petit has donated prints of his paintings. The committee will meet
April 25 for more planning.
• Lighting in the center of the library It was stated that Ameren no longer has grants for lighting. Scaffolding will be
needed for the work.
• Windows and Beams Cleaning This project will wait until the lighting work is complete.
• Baby Changing Stations Ron Carlson will be installing the baby changing tables
• Insurance Dale was reviewing the cost of Insurance through Porter Insurance Agency over the past years. He
suggested contacting other local agencies in August/September to get bids for cost comparison.
• It was reported that meetings are usually scheduled for the third Wednesday of the month at 7 pm. New members
Pam Eiker and Deborah Kelly were fine with that for now. It was noted that 5 meetings were required during the
year, with meetings usually skipped in July and December and occasionally November. Rene sends out reminders
one week before the meetings.
• Nancy asked how board members were recognized in the past for their service when leaving the board. Rene
noted that a book was usually donated to the library with a plaque. Rene also stated that funds were available to
purchase the books (hardback). Carol moved and Deb seconded the motion to honor outgoing board members
Melanie Teel and Joan Carlson with a book selection to recognize their service. Motion carried.
• Verna Bergstrom will have a nutrition session Thursday, April 16, at 9:30 am.
• Nancy Swanson thanked outgoing member Joanne Carlson for her 50 years of service to the Clover Library.
The next meeting will be May 20, 2015 at 7 p.m.
The meeting was adjourned with a motion from Dale Lanning and seconded by Pam Eiker. Motion carried.
Respectfully submitted, Vera J Fornander
The Clover Library Board met on Wednesday, February 18, 2015. President Nancy Swanson called the
meeting to order at 7:00 pm. Board member Dale Lanning was absent.
The Secretary's Report was read and one typo noted and amended. Carol VanDeWalle moved to place
the report on file with a second from Vera Fornander.
Barb Lutrell presented the Treasurer's Report. The Board briefly discussed if the library could afford
opening the library additional hours. Dale will contact the attorney in regards to the proper procedure
of filing the budget for Knox County. The motion to accept the report and pay the bills presented was
made by Joanne Carlson and seconded by Vera.
Rene Bramlett presented the Librarian's Report. Rene gave the board the schedule of events that are
happening in the community room. She also has scheduled a coffee and conversation event for
Thursday, February 19 from 9:30-11:00. She will be showing Days Gone By. Rene hopes to have some
type of community programming once a month. Rene shared information on the Monarch workshop
which is scheduled in April. Joanne moved to place the report on file with a second from Carol.
Rene has contacted Artistic Signs in Bishop Hill and gave the board a description and estimate of $625
for the outdoor sign. Cheyanna Losey moved to move forward with the sign project with a second from
Joanne. Roll call was taken with 6 Ayes and 0 Nays. Nancy will head the committee to discuss and
arrange monthly programs for adults. The board discussed the possibility of extended hours and are
hopeful this will start at the end of May or beginning of June.
The library will be 50 years old soon. The board discussed a celebration to mark the 50th anniversary.
Nancy and Carol will head the celebration committee. The state library gave all of the libraries seeds to
plant a butterfly garden. Gale Bramlett and Carol will be on the committee to start our garden.
Cheyanna moved to adjourn the meeting with a second from Joanne.
The next meeting of the board will be Tuesday, March 24 2015 at 7:00 p.m.
Clover Public Library District Minutes Stated Meeting January 21, 2015
The meeting was called to order by President Nancy Swanson at 7 p.m. Present were board
members Joanne Carlson, Vera Fornander, Dale Lanning and Cheyanna Losey, Carol
VanDeWalle, Head Librarian Rene Bramlett, and Treasurer Barb Lutrell. Absent was board
member Melanie Teel
The minutes from the October 15, 2014 meeting were read by Cheyanna Losey. Three typos
were noted and corrected with board members initialing the corrections. A motion was made by
Vera Fornander and seconded by Carol VanDeWalle to accept the minutes as corrected. Motion
Barb Lutrell presented the report. A motion was made by Carol VanDeWalle and seconded by
Joanne Carlson to accept the report as presented. Motion carried. Discussion was held regarding
the ability to afford staff to provide for more open hours for the public. This is possible though it
may require an amendment to this year’s budget. This will continue to be investigated.
Rene Bramlett presented the report. All 2014 filings with the Cambridge Courthouse for
incoming trustees were completed, as well as the Illinois State Library Certification for 2015,
and Certificate of Status of Exempt Propterty for 2015. The Illinois Public Library Per Capita
Grant was awarded in the amount of $2,997.50.
Training for the new RSA system will be held in March for staff and trustees. The new library
website is under construction. The November book sale earned $100.00. The Christmas Walk
was attended by 301 people. The Wednesday Story Hour is well-attended.
The carpet was cleaned, chairs donated by Tennent Trucking, and window cleaning will be
scheduled later this year.
A motion was made by Carol VanDeWalle and seconded by Joanne Carlson to accept the report
as presented. Motion carried.
The survey results (of 143 surveys) were presented by Dale Lanning. The results provided
information regarding future programing at the library and will be a resource in the year to come.
There is no information regarding a new sign.
Clover Public Library District Board Meeting was not held due to the Christmas Holiday.
Rene Bramlett, Librarian
Clover Public Library District Board Meeting was not held due to the Thanksgiving Holiday.
Rene Bramlett, Librarian
Minutes October 15, 2014
The Clover Library Board met on Wednesday, October 15, 2014. Vice President Joanne Carlson called the meeting
to order at 7:00 pm. Roll call was taken and board members Nancy Swanson and Vera Fornander were absent.
The Secretary's Report was read and a motion to place on file by Carol VanDeWalle and Cheyanna Losey.
Barb Lutrell presented the report. The bills were approved for payment. The audit needs to be completed and filed.
Cheyanna moved to place the report on file with a second from Dale Lanning.
Rene reported that the staff has completed cleaning out closets, and the back work room. When the book sale is
over the leftover books will be either recycled or donated to the Carl Sandburg Literacy Program. Rene has
provided the board with bids for the carpet cleaning. She also reported that the preschool story hours have had a
much better attendance the last two weeks, with 15-20 children attending. Rene also reported that the staff is able
to handle the hours that the library is currently open, but we may need to hire an someone if the library is going to
add hours. Cheyanna moved to place the report on file with a second from Dale.
There is no new news on the outside sign. We have received memorial money from Marilyn Yerkey. She worked at
the library for 29 years. There were no updated on the upcoming programs for adults. The board will look at the
surveys that have been distributed to the community and are due Dec. 31. Nomination papers need to be turned in
by December 22 in order to run for the Library Board of Trustees.
The board has decided to wait to clean carpets until after the Christmas Walk in December. Carol moves to contact
Carpet Time of Galva and Orion to clean and repair carpets with a second from Cheyanna. Rene will call Carpet
Dale moved to have the bonus for the library employees the same as last year. The bonus for Rene Bramlett is
$140 and all other employees, plus Barb and Luanne $75.
The next meeting of the board will be January 21, 2015 at 7:00 p.m.